Your Drive or SharePoint in client/job folders. CSV/PDF export and retention schedules supported.

Pesticide Logs (UK): practical HSE-ready records

Q: Do crews need a new app?

No. SMS/chat or a simple mobile form works best; adoption is higher in the field.

Q: Can we include our client’s exact fields?

Yes. We mirror their checklist and labels, and you can keep internal-only fields too.

Capture the pesticide/plant-protection product details your crews actually have on hand—from phone, form or chat—then validate, file, and export audit-ready packs in one click.

Typical fields UK teams record

The exact fields you keep may depend on product labels, client requirements, and internal policy. Here’s the baseline most landscaping and tree-care teams use:

Category	Field	Notes
Product	Trade name & MAPP number	Include batch if you track it. Active substance optional but useful.
Target & reason	Pest/weed/disease & purpose	Short description (e.g., “broadleaf weeds along path”).
Location	Site/client, area/compartment	what3words/geo optional; attach map/photo if helpful.
Application	Dose rate & water volume	Record units clearly (e.g., L/ha, g/100m²).
Totals	Area treated & total applied	Calculated fields reduce errors.
Timing	Date & start/finish time	Use 24h format for clarity.
Operator	Name & competency	PA1/PA6, chainsaw etc. if relevant; link to training record.
Equipment	Type/nozzle & calibration date	Nozzle code & pressure help consistency.
Weather	Wind, temperature, conditions	e.g., 6–8 mph W, 12 °C, dry; note any rain within 6 hrs.
Controls	PPE & signage	Checklist tick + photo if needed.
Constraints	Buffer zones/near water	Note RUPs or by-client restrictions.
Follow-up	Re-entry interval / PHI	As per product label/client requirement.
Evidence	Photos, label, COSHH sheet	Attach files for the audit pack.
Sign-off	Supervisor approval	Digital sign + timestamp.

We’ll mirror your client/auditor checklist and include any extra fields they expect. Always follow the product label and current UK guidance.

Example record (abbreviated)

Job context

Client: **Parkside Estate** · Area: **North footpath, 450 m** · Date: **12 May 2025** · Operator: **J. Smith (PA1/PA6)**

Product & dose

Product: **Example Herbicide** · MAPP **12345** · Dose **3 L/ha** · Water **200 L/ha** · Nozzle **03F110** @ **2.5 bar**

Totals

Area treated **0.18 ha** · Total product **0.54 L** · Total mix **36 L**

Conditions & controls

Wind **5–7 mph W** · Temp **14 °C** · Dry. PPE worn; walkway signage placed; 5 m buffer near watercourse.

Evidence

3 photos (before/after/signage); label PDF attached. Supervisor approval at **16:22**.

How it works in your workflow

1) Quick capture in the field

Crew uses SMS/chat or a 1-screen web form. Required fields only. Photos attach from camera. No login faff.

2) Validation & filing

We check units/format, calculate totals, and file records into client/job folders with clean naming.

3) Evidence pack

One-click PDF index + linked source files (photos, label, COSHH). Share internally or with an auditor.

Integrations available: Google Drive/SharePoint, Xero/QuickBooks (for related costs), Slack/Teams notifications, Airtable/DB for dashboards.

FAQs

Do crews need a new app?

No. SMS/chat or a tiny mobile form works best. Compliance rises when capture is frictionless.

Can we include our client’s exact fields?

Yes. We’ll mirror their checklist and labels. You can keep internal-only fields too.

Where do files live?

Your Drive/SharePoint in client/job folders. We can export CSV/PDF and archive per your retention policy.