Landscaping

Slash admin by automating job sheets, timesheets, invoices, pesticide records, and photo filing. Built to match how landscaping crews actually work—SMS, chat, and simple forms; no new apps.

How your work flows without paperwork

Swimlane: Crew → Office → Client Three vertical swimlanes with steps and cross-lane animated arrows. Crew Office Client Job sheet & photosSMS/chat link from site TimesheetsReply “MON 8–4 …” Auto-file & validateDrive foldering; required fields Invoice generatedPull hours/materials → PDF Compliance packRAMS/Photos/Logs Client notifiedEmail/SMS link Invoice paidStripe/DD

Top automations for landscaping

Timesheets → Invoices

Crew SMS → approve → Xero/QuickBooks invoice with evidence link.

Photo & Evidence Filing

Auto-rename, compress and file to client/site/job in Drive/SharePoint.

Pesticide Application Logs

MAPP, dose, area, operator, weather → audit pack in one click.

Quotes → POs → Invoices

Generate PDFs from forms, route for approval, email to client.

Equipment Checks

Pre-use checklists, defect routing to workshop, service reminders.

Client Updates

Automatic job complete emails with photo links; zero phone tag.

Results you can expect

50% less admin

Typical saving across timesheets, invoice prep, and filing.

Invoices out same-day

Cashflow improves when invoices ride the same data as the job.

Audit-ready in minutes

One click builds a pack of RAMS, photos, and pesticide logs.

Plays nicely with your stack

No rip-and-replace. We wire into the tools you already use.

XeroQuickBooksGoogle DriveSharePointSlack/TeamsTwilioAirtable

Replace your part-time admin — from £667/mo

Book a 15-minute discovery. We’ll show the hours you’ll save and what to automate first.