Grounds Maintenance

Recurring contracts without recurring admin. Automate site schedules, SLAs/PPM, timesheets, invoices, pesticide logs and evidence links—so you stay on top of every site, every month.

Recurring work, automated from end to end

Swimlane: Crew → Office → Client Crew Office Client Schedule & SLAPPM calendar → crew diary Job sheet & photosForm/SMS link onsite Auto-file & SLA checkEvidence + completion rules Invoice generatedMonthly schedule → PDF Compliance packPesticide logs / RAMS Site contact updatedEmail with evidence link Accounts paidCard/DD

Grounds maintenance essentials

Recurring schedules

Sites, frequencies, SLAs → crew diary automatically.

Timesheets → invoice

Approval rules; invoice by site/PO/month with evidence.

Pesticide & compliance

HSE logs, RAMS, equipment checks with expiries.

Supplier invoice match

OCR, 3-way match against PO + delivery.

Photo proof

Auto-filed and shareable — no more ZIPs and WeTransfers.

Audit pack

One click builds the monthly pack per site.

Integrations

XeroQuickBooksGoogle DriveSharePointSlack/TeamsTwilioAirtable

Stay on top of every site — from £667/mo

Let’s map your contract schedule into automations and get month-end moving.